Twenty-four months before
- Form a committee
- Choose location
- Contact Pigeon Forge Dept. Tourism
- Develop budget
- Start mailing list
- Set date
- Scout hotels and meeting facilities
- Conduct site inspection of hotels and meeting facilities
Eighteen months before
- Select and reserve hotels and meeting venues
- Arrange for and hire entertainment, caterer, etc.
- Send initial mailer announcing date and location of reunion
Twelve months before
- Mail registration materials
- Provide information to all Web sites that post meeting dates
- Plan leisure activities (sightseeing tours, etc.)
- Pay deposits
Six months before
- Confirm all reservations, caterer, entertainment, etc.
- Select menu
- Meet with hotel and meeting venue staff
Four months before
- Make payment arrangements with all suppliers for group functions (meals, tours, etc.)
One month before
- Finalize any last minute details
