Reunion Planning Calendar

A great reunion doesn’t just happen; it’s planned with care. Whether you’re organizing a small family gathering or a large group celebration, having a solid timeline in place makes all the difference. Use this helpful planning calendar to stay on track and make sure every detail is covered well before your group arrives in Pigeon Forge. And remember, our reunion specialists are ready to help every step of the way. Reach out to Pigeon Forge Group Sales at 1-800-285-7557 or [email protected] to get started.

24 Months Before

• Form an organizing committee
• Set the date and choose a location
• Develop a budget
• Contact the Pigeon Forge Department of Tourism at 1-800-285-7557 or [email protected].
• Start a mailing list
• Scout lodging and meeting facilities

18 Months Before

• Select and reserve lodging and meeting venues
• Arrange for and hire services, such as entertainment and catering
• Send a “save the date” mailer

12 Months Before

• Mail reunion registration materials
• Pay deposits
• Plan leisure activities, such as sightseeing tours
• Provide information on reunion to all websites that post reunion dates

6 Months Before

• Confirm caterer, entertainment and other services
• Select a menu
• Meet with hotel and meeting venue staff

4 Months Before

• Make payment arrangements with suppliers for group functions, including tours and meals

1 Month Before

• Finalize last-minute details
• Get excited and start packing

Let Us Help You Plan!

Pigeon Forge offers a wide and fun variety of attractions for your group to enjoy. Our reunion specialists are here to assist with all aspects of planning your visit. For planning assistance, please contact our group sales staff at 1-800-285-7557 or [email protected].